Recruitment Robin Ltd | 2015–2024
Registered in the UK | Company No. 11594650
Unit 2, Brampton Sidings Industrial Estate, Hempstalls Lane, Newcastle-Under-Lyme, Staffordshire, ST5 0SR | Tel: 01782 703403

Effective Date: 01/01/2020

1. Introduction

Recruitment Robin Ltd (“we,” “us,” “our”) is committed to protecting your privacy and handling your personal data in compliance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR). This policy explains how we collect, use, and safeguard personal data relating to candidates, employers, and other stakeholders.

2. Data Controller

Recruitment Robin Ltd is the data controller responsible for the personal data collected through our recruitment services and website.

3. What Data We Collect

We may collect the following types of personal data:

• Candidates: Name, contact details, CV, employment history, education, references, and any additional information provided during the application process.
• Employers: Contact names, job role details, and communication records regarding recruitment needs.
• Website Visitors: IP addresses, cookies, and browsing behavior (see our Cookie Policy for details).

4. How We Use Your Data

We process personal data for the following purposes:

• To match candidates with suitable employment opportunities.
• To share candidate profiles with employers (with consent).
• To comply with legal obligations and for contractual purposes.
• To improve our recruitment services.

5. Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent: When explicit consent is provided, such as for direct marketing or retaining candidate profiles for future roles.
• Legitimate Interests: To provide recruitment services, assess suitability, and maintain a candidate database.
• Contractual Necessity: For fulfilling recruitment agreements with candidates and employers.

6. Data Sharing

Personal data may be shared with:

• Potential employers to facilitate recruitment.
• Third-party service providers (e.g., IT support, background check providers) under strict confidentiality agreements.
• Legal or regulatory authorities when required.

7. Data Retention

We retain personal data only as long as necessary for recruitment purposes or as required by law. For example, candidate data will be retained for [insert duration, e.g., 12 months] unless otherwise requested. Employers may request deletion of their data at any time.

8. Your Rights

Under GDPR, you have the following rights:

• Access: Request access to your personal data.
• Rectification: Request corrections to inaccurate data.
• Erasure: Request deletion of your data (“right to be forgotten”).
• Restriction: Request limited processing of your data.
• Objection: Object to data processing based on legitimate interests.
• Portability: Request transfer of your data to another service provider.

To exercise any of these rights, contact us at 01782 703403 or email [insert email address].

9. Security Measures

We take appropriate technical and organizational measures to secure personal data, including encryption, access controls, and regular audits.

10. Cookies

Our website uses cookies to enhance user experience. You can manage cookie preferences through your browser settings. For more information, refer to our Cookie Policy.

11. Complaints

If you have concerns about our data practices, you can lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk.

12. Contact Us

For further information about this policy or our data processing practices, please contact:
Recruitment Robin Ltd
Unit 2, Brampton Sidings Industrial Estate
Hempstalls Lane, Newcastle-Under-Lyme, Staffordshire, ST5 0SR
Tel: 01782 703403
Email: [insert email address]